This April yearbook checklist may seem long, but actually, this is the month to catch your yearbook breath (once your yearbook finals, that is.) There are a few weeks of calm before the distribution storm when you can do some assessments, organizing and planning. Here’s our list of the few things to focus on this month.
Compile a list of students who have not purchased a yearbook yet and compare it to your final index and parent ads purchased. Contact parents who purchased an ad but not a yearbook. Prepare to send to students telling them what pages they are on in the book. Say something like, “You’re pictured on page___! Buy your yearbook today at the school bank for only $___.”
If working on a supplement, double-check on planned content. Are all the end of the year events still happening? Contact any coaches of sports teams that will be included and make sure the team photos have been taken.
Solidify plans for local spring planning workshops and summer camps.
Begin preparations for yearbook distribution.
If you have yearbooks remaining, organize a final sales week. Do not let it drag out–create an urgency to buy books now.
Celebrate National Administrative Assistant’s Day (April 23) with cards and, if budget allows, small gifts or flowers.
Clean up/Organize the yearbook room.
Update the staff manual (or create one) for next year.
That’s it! Now take a deep breath–your yearbooks will be on campus before you know it, and you’ll be watching people appreciate your hard work and labor of love. :0)